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Zoom: Keeping Zoom Meetings Private

For added security, as of April 5, 2020 Zoom will:

  •  Require passwords if a user tries to enter a meeting using just the meeting ID instead of the meeting invite link.
  • Turn virtual waiting rooms on by default, so the meeting host will have to manually allow others to join the meeting.

list of 10 ways to secure zoom

Secure Zoom Practices - Before the Meeting

Follow these tips when setting up your Zoom meeting/class to avoid uninvited interruptions.

Do not use your Personal Meeting ID (PMI) to host public events. Your PMI is essentially one continuous meeting and people can pop in and out all the time,

  1. Use a Unique ID - especially for large or public calls
    • Unique IDs make it harder for previous disruptive participants to join future meetings.
    • If you are posting about a meeting on a public place (social media, departmental web), you should generate a unique ID for the meeting.
    • NOTE: If your meeting is part of a series, then you'll need to schedule a new meeting for each session. You cannot change an existing meeting's ID.
  2. Require a Meeting Password
    • Only people with the password can enter the meeitng
    • When scheduling a meeting, under Meeting Options, select Require meeting password.
  3. Create a Waiting Room
    • Allows the host to control when each participant joins the meeting. A
    • The meeting host can admit attendees one by one or hold all attendees in the virtual waiting room and admit them en masse.
    • This requires more work by the host, but only allows participants to join if you specifically admit them.
  4. Disable Join Before the Host
    • Join Before the Host makes the first person to arrive the host and in full control of the meeting
    • Assign an alternate host if you need the meeting to start without you. If you give someone Scheduling Privilege, which allows them to schedule meetings on your behalf, then when that person joins a meeting before you, the meeting will begin. That person will be made the host. After you join, the role of Host can be reassigned to you.
  5. Create  an Invite-Only Meeting
    • Only those invited can join, and they must use the same email address you used to invite them.
  6. Limit Screen Sharing to Hosts
    • This can be done n Settings> In Meeting (Basic)
    • Screen Sharing can be enabled/disabled during the meeting, too

Secure Zoom Practices - During a Meeting

Hopefully, the pre-meeting set up keeps your meeting/class disruption free. These are tips to help during a session.

  1. Designate a Co-host
  2. Mute the Participant
  3. Stop the Participant's Video
  4. Remove the Participant
  5. Lock the Meeting Once it Starts
  6. Prevent Animated GIFs and Other Files in Chat
  7. Disable Private Chat